In today's connected society, traveling for business often requires carrying sensitive information, accessing company systems, and maintaining productivity on the move. While technology has revolutionized work efficiency, it has also introduced new vulnerabilities. Many assume they’re safe from threats until something major happens. Safeguarding your data while traveling, whether for a corporate event like trade fairs and conferences or one-on-one meetings, is crucial. Here’s how you can proactively secure your information during your business trips.

Prepare Before You Travel

A well-thought-out plan is your first defense against potential risks. Collaborate with your IT team to strengthen your devices and accounts before leaving. Many business centers and hotels generally try to provide a safe network, or in the case of trade fairs like ProWein, allow you to build your own, but that is not always the case and it is infinitely better to be prepared.

Update Everything: Keep your operating systems, apps, and antivirus software current. Usually, security patches are added with new updates so check if everything is at its most recent version.

Backup Your Devices: A comprehensive backup ensures access to your files even if your devices are lost or stolen.

Use Encryption: Encrypting your devices makes it challenging for unauthorized users to access your data if the device is compromised.

Travel Light: Carry only the data and devices necessary for the trip. Leaving behind what you don’t need reduces your exposure.

Beware of Public Wi-Fi

Public Wi-Fi networks, commonly found at trade fairs, airports, and cafes, pose significant security risks. If there is no other option but to use them, follow these tips:

  • Use a VPN: You should be using one at all times regardless of the network type but in this case, it is definitely a must.
  • Limit Sensitive Activities: Avoid logging into financial accounts or corporate portals while using public Wi-Fi.
  • Forget the Network: Remove public networks from your device after use to prevent automatic reconnection.

Secure Your Devices

Your devices hold both personal and corporate data, making them valuable targets:

Use Strong Passwords: Ensure all your devices are secured with unique, robust passwords. A password manager can simplify managing them.

Enable Multi-Factor Authentication (MFA): Adding another layer of verification enhances security.

Never Leave Devices Unattended: Store them in hotel safes or secure bags when not in use.

Enable Remote Block: This feature freezes your device if it’s lost or stolen.

Physical Security Matters

Cybersecurity gets much attention, but physical security is just as vital. Be cautious in public spaces:

Use Privacy Screens: Prevent prying eyes from viewing your screen in crowded places like airports or trade fairs.

Avoid Unchecked USB Drives: Malware can be introduced via USB drives, even those from trusted sources.

Keep Devices Close: Never leave your devices unsupervised in public areas.

Stay Vigilant During Travel

Maintaining awareness is key to avoiding potential security breaches:

  • Check your corporate and financial accounts for any suspicious activity when it’s appropriate and preferably keep it private.
  • Always verify the authenticity of emails, links, and attachments before interacting with them.
  • Public USB charging stations can be compromised; opt for a direct power outlet with your charger.

Understand Local Laws and Be Prepared

When traveling internationally, familiarize yourself with local data privacy regulations and risks. Some regions may have stricter or more lenient laws regarding device inspections or data privacy. To stay compliant and prepared:

Limit Sensitive Data: Minimize sensitive information on your devices to avoid complications during inspections.

Have an Emergency Plan: Keep a list of contacts, including your IT team and local authorities, in case of a security breach.

Essential Takeaways for Safe Business Travel

  • Update and back up your devices before leaving.
  • Use a VPN to hide your information if connecting to public Wi-Fi connections.
  • Implement strong passwords, MFA, and encryption for maximum protection.
  • Stay alert to both physical and online threats.
  • Research local data laws and prepare accordingly.

By following these steps, you can secure your data while focusing on your business objectives, whether attending trade fairs or meeting clients abroad. Remember, protecting your data isn’t just about safeguarding corporate information—it’s about preserving your professional reputation and peace of mind.

Adopting these practices ensures that your travels are productive and stress-free. In a digital age where information is a high-priority asset, taking precautions is not optional—it’s essential.